Scroll Roles

Scroll Roles classify users into three roles, which space admins can assign from Scroll Add-ons > Administration > Scroll Roles. These are especially useful in larger teams, where responsibilities might be distributed across multiple people. Real-life responsibilities can be mapped to these roles.

For example, if you have external writers working on your content, they can be assigned as Authors, while your internal tech writers who are responsible for the overall documentation, can be assigned as Doc-Admins.

In the majority of cases, using Confluence Permissions is a simpler and more intuitive approach to granting permissions. Scroll Roles should be used if the required permissions cannot be assigned otherwise. For example:

• Give non-admin users access to perform administrative tasks like creating and publishing versions
• When using Workflows and same-space publishing: Assign designated Reviewers who can only view and approve pages as well as Readers who can only view public content

Scroll Roles

The permissions in spaces managed with Scroll Versions depend on the permissions set for the space and if specific users and groups are assigned to the Scroll Versions roles.

• If Authors and Reviewers are explicitly defined in a space, Doc-Admins have to be explicitly defined as well. Otherwise, Doc-Admins won't be able to see or create versioned pages.
• Group and user pickers in Roles configuration or Page Restrictions screens do not consider if a certain group or a user has access to the space. Please review which group and users have access on the Space Permissions screen before adding roles and restricting versions or pages.

Workflow Permissions

Scroll Versions has a built-in workflows that track the state of each page and provides functionality for approvals.

A user can perform different transitions depending on their role:

	From Draft, to Review	From Review, to Draft	From Review, to Complete	From Complete, to Draft
Doc-Admin	Yes	Yes	Yes	Yes
Reviewer	No	Yes	Yes	No
Author	Yes	No	No	Yes