Copy a document version to a different space and deliver the finalized document to its readers.

Just as you can create a copy of an individual page, you can also create a copy of a document and its versions. When you need to duplicate the content of one or multiple version, copying is the simplest way to do so.

You can create a copy of a document in the same space or in another space to deliver a finalized version to its readers (e.g. in a public space to be accessed by specific users or teams).

You can maintain a private Confluence space where you draft documents and publish them to a publication space when they're ready for release. Learn how to create an internal documentation library with Scroll Documents

Create a Copy

The Create a copy option will create a copy of a version of your choice. Since a version always lives under a parent document, a copy of the parent document will be created along your copied version in your selected location.
The copied version will be created as the working version of that new document.

Navigate to the Document Manager

  • Click Scroll Documents from the Apps section in your space sidebar.

  • From the Document Library, click the document card of a document.

Or

  • From a page in a document, click Document toolbox and click the cog icon.

Navigate to the version to be copied

  • For the version you want to copy, click ••• in the Actions column and select Copy. The Copy version dialog displays.

Document manager with open actions menu

Step 1: Select a location

  • Pick a location for your copy by selecting the Confluence Space and then the Parent page.

  • Click Next.

Step 2: Name your new document and version

  • Enter a custom Document title or use the default entry to define the name of the new parent document. By default, the name of the new parent document will be “Copy of”, followed by the name of the original version’s parent document.

  • Optionally: Customize the Prefix for the new version page tree. By default, the prefix is “Copy of”, followed by the version name of the version you’re copying (e.g. 2.0). You can choose to customize or delete the prefix. When you customize the prefix, all page titles of the copy will inherit the “Copy of” prefix. You'll see a dynamic preview of the copy's new title on the left as you enter the new prefix.

  • Click Copy.

The new copy of the version appears under a newly created parent document in the Library of the space you selected.

Document Library with a copied document

What Gets Copied?

When copying a version, some details are included on with the new copy, and some are not:

Element

Included

Version content

(tick)

Page attachments or images within the version

(tick)

Summary

(tick)

Labels

(tick)

Versions

(error)

Created by

Transfers to the creator of the Copy

Comments

(error)

Contributors

(error)

Copy and Replace an Existing Version 

If you're copying a version to another space where a copy of the same version already exists, you'll have the option to replace the existing version.

  • If you try to copy a document to the same location that you have copied to before, you will get a choice to either create a fresh copy, or replace an existing copy. Select Replace.

  • Click Next.

Step 1: Select existing copies

  • Select which parent document should get the replaced version.

  • Click Next.

Step 2: Re-name the document and version if needed

  • Enter a custom Document title to change the name of the parent document or keep the existing name.

  • Optionally: Change the Prefix for the version page tree. By default, the prefix is the same as the one defined when it was last copied. You can choose to customize or delete the prefix. When you customize the prefix, all page titles of the copy will inherit the “Copy of” prefix. You'll see a dynamic preview of the copy's new title on the left as you enter the new prefix.

  • Optionally, if you choose to set custom restrictions:

    1. Click Next.

    2. Set the desired restrictions.

  • Click Copy.

Your version has been replaced with the new version under the same parent document that was created when the version was first copied.

What Gets Copied?

When copying a document, some details are included with the new copy, and some are not:

Element

Included

Document content

(tick)

Page attachments or images within the document

(tick)

Summary

(tick)

Labels

(tick)

Versions

(error)

Created by

Transfers to the creator of the Copy

Contributors

(error)