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Make a Version Read-Only

Set a version to be read-only using restrictions.

There are two ways to make a document read-only. You can either make them read-only when you create a new version or you can do it afterward using the Document Manager.

Here: “read-only” means un-authorized users can’t update the metadata of a version, like version title and version comment, nor will they be able to update the content of the underlying pages.

However, users will still be able to add pages to the version if they have space-level permission to create pages.

Make a Version Read-only While Saving a Version

To make a version read-only while you create it, you’ll set custom restrictions in the New version dialog.

Navigate to the Document Manager

  1. Click Scroll Documents from the Apps section in your space sidebar.

  2. From the Document Library, click the document card of a document.

Or

  1. From a page in a document, click Document toolbox.

  2.  Click the cog icon.

Navigate to new version

  1. Click Save a version. The New version dialog displays.

New version

  1. Optionally, add version information

  2. In Restrictions, select Set custom restrictions:

  3. Click Next.

Set restrictions

  1. On “Everyone”, deselect Can edit pages and Can edit metadata.

  2. Click Save.

    The version can now only be edited by you.

Make a Version Read-only After Saving a Version

To make a version read-only after it's been created, you can set edit restrictions using the Document Manager.

Navigate to the Document Manager

  1. Click Scroll Documents from the Apps section in your space sidebar.

  2. From the Document Library, click the document card of a document.

Or

  1. From a page in a document, click Document toolbox.

  2.  Click the cog icon.

Navigate to restrictions

  1. For the version you want to restrict, click the lock icon in the Actions column. The restrictions dialog displays.

Select restrictions

  1. On “Everyone”, deselect Can edit pages and Can edit metadata.

  2. Click Save.

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